Increasing productivity is often about working ‘smarter’ rather than harder or longer. Some ‘easy wins’ are outlined below.
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1. Move from reactive to proactive
Try not to let incoming emails, calls, and other people’s requests determine how your day is spent. Get ahead by allocating time for replying to emails (and sticking to it) and spending time forward-planning instead of always fighting fires.
2. Embrace technology
Make use of the technology that is available – much of it will save you time and effort. This includes software that allows you to automate processes.
PDF to Excel
Extracting data from PDFs has traditionally been a slow process that may involve copying and pasting or even having to re-input figures. But nowadays, there are a number of tools that will convert PDF to Excel for you. So why not check out the website of one possible solution, such as https://pdftables.com/ today?
3. Use your commute wisely
If you have a commute where you can spend some time sending emails, creating to-do lists, or brainstorming, then do so (even if only one way). This may be the only time you get without your phone ringing or people talking at you constantly!
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4. Be realistic – don’t aim for 100% perfection
It’s simple reality that nothing is ever perfect. It’s better to complete a task as quickly and efficiently as possible (and thus move it off your to-do list) than to take ages trying to move it from 99.9% correct to 100%.
5. Take exercise breaks
It may seem counterintuitive but exercise breaks may actually help improve productivity. This is because it gets your blood pumping, releases feel-good hormones, and allows you to clear your mind and re-focus.
6. Work in short bursts
Researchers found that athletes, chess players, musicians, and other elite performers are more productive when they work in spells of 90 minutes or less.
7. Make your space look nice
Incorporating aesthetically pleasing elements into your workspace can boost productivity. So why not try pictures, candles and plants on your desk?
8. Try to minimise interruptions
Even brief interruptions can reduce your productivity. Try sticking to set hours, closing your office door for a few hours a day, or maybe even working from home if you need to work uninterrupted to meet a deadline.