Top tips for keeping your client data safe.
With more and more of us becoming conscious of how our personal data is used and the instances of identity fraud increasing over recent years, businesses are starting to look at all of the ways in which they can ensure the safety of the client data. The new GDPR regulations impose hefty fines for those companies that breach the requirements to keep client sensitive information secure. Here are some top tips of ways in which you can keep your clients information as safe as possible.
One of the best ways to try and eliminate the possibility of your clients data falling into the wrong hands, is to limit the number of people who have access to this in the first place. This means identifying what information is needed by which employees in your business in order for them to fulfil their job requirements. Outside of these needs the access to information should be removed. Many companies do this through the systems and databases that they use.
Where you store your information is crucial to you adhering to the new GDPR regulations and you may want to consider having your own dedicated server. If you use storage opportunities that are outside of the EU you need to ensure that your chosen supplier agrees to adhere to the GDPR regulations. You must also inform all of your clients where and how your store and use their data and what data in particular that you hold.
In order to be able to control the number of people that have access to actual passwords for client information you can use a password protection software which means that access once again can be limited to those that need it and can be encrypted where necessary.
As we become more aware of the impact that we are having on the environment we seek to ensure that we recycle as much as possible. The issue with this is that in your haste to help protect our planet you can inadvertently recycle an item that contains client personal information. The way that you can avoid this is to use a commercial recycling cheltenham who will not only take away your standard recycling items but can deal with confidential papers as well. This way you know that your staff can continue to do their bit for the environment whilst still protecting your clients data.